Privacy Policy
Safeguarding principles.
Introduction
Lions Clubs International District 105SW ("the District") is committed to protecting the privacy and personal data of Lions members, volunteers, beneficiaries and contacts. This Privacy Notice explains how personal data is collected, used, stored and shared in connection with Lions activities within District 105SW.
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The District operates in accordance with:
- UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Lions Clubs International Multiple District 105 Privacy Notice
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District 105SW forms part of Lions Clubs International Multiple District 105 (British Isles).
Data Controller
For most Lions membership and organisational data, the Data Controllers are:
- Lions Clubs International (LCI)
- Multiple District 105 (MD105)
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District 105SW acts as a local organisational unit processing data for Lions purposes within the District.
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District contact:
District Governor, Lions District 105SW
[postal/email]
Personal Data We Process
The District may process the following personal data:
1) Member Data,
- Name and title
- Contact details (address, phone, email)
- Club and Lions roles
- Membership History
- Training and service records
- DBS status (where required)
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2) Volunteer and Event Data,
- Contact details
- Participation in activities
- Emergency contacts (events)
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3) Beneficiary / Service User Data,
Where relevant to Lions service:
- Name and contact details
- Support needs or service information
- Referral information
Special-category data is processed only where necessary and lawful (e.g. health or safeguarding information).
Personal Data We Process
For most Lions membership and organisational data, the Data Controllers are:
- Lions Clubs International (LCI)
- Multiple District 105 (MD105)
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District 105SW acts as a local organisational unit processing data for Lions purposes within the District.
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District contact:
District Governor, Lions District 105SW
[postal/email]
Purpose of Processing
Personal data is processed to:
- Administer Lions membership and roles
- Communicate District activities and events
- Organise service projects and programmes
- Support safeguarding and welfare
- Maintain organisational records
- Meet legal and governance obligations
- Promote Lions activities
Lawful Basis
Processing is carried out under UK GDPR lawful bases:
- Legitimate interests (Lions administration and service)
- Consent (photos, publicity, optional communications)
- Legal obligations (safeguarding, insurance, compliance)
- Vital interests (emergency welfare situations)
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Special-category data is processed under safeguarding and substantial public interest provisions where applicable.
Lawful Basis
Personal data may be shared within Lions for Legitimate purposes with:
- Lions Clubs International (LCI)
- Multiple District 105
- District 105SW officers
- Lions Clubs within the District
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Data may also be shared externally where required:
- Safeguarding authorities
- Emergency services
- Insurance providers
- Event partners (where necessary)
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The District does not sell personal data.
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International Transfers
Lions membership data is held in Lions Clubs International systems, which may involve transfer outside the UK / EEA.
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Such transfers are covered by Lions International data-protection arrangements and safeguards.
Data Retention
The District retains personal data only as long as necessary for Lions purposes.
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Typical retention:
- Membership records - Duration of membership + Governance archive
- Officer records - Governance archive
- Event records - Up to 3 years
- Safeguarding records - As required by safeguarding policy
Data Security
District 105SW applies appropriate security measures:
- Restricted access to personal data
- Secure storage and password protection
- Controlled sharing within Lions
- Confidential handling of sensitive data
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Officers handling data must follow Lions data-protection guidance.
Photography and Publicity
Lions activities may be photographed for:
- Lions publications
- Websites and social media
- Press publicity
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Consent will be obtained where required, especially for children or vulnerable persons.
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Members may opt out of publicity use of their images.